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Application Process for IA or Secretary Substitutes

Instructional Assistant or Secretary Substitute Positions

The Fond du Lac School District is always accepting applications for Substitute Instructional Assistants, Library Media Secretary Substitutes, and Internal Secretary Substitutes. Each of these positions has varying degrees of responsibility depending upon what talents or skills you feel you can bring to a classroom, school library, or school office.

These additional subbing positions within the schools do not require licensure. Upon completion of the appropriate paperwork, you will be notified if you have been selected to serve as a substitute staff member. The various positions are listed below.

Instructional Assistant Substitute positions – In these positions you do not need to hold a license as you will be performing duties to support a classroom or a group of students and will not be leading the classroom in instruction. You will be in a classroom or classrooms that have students with disabilities or providing one-on-one support. You should possess patience, a positive attitude, and a willingness to adapt in order to address different situations that may occur.    

Library Media Secretary Substitute positions – In these positions, you would be working in the library media centers that the school district has in its elementary and middle schools. Your primary responsibilities would be book check-ins, check-outs, book shelving, and assisting children in finding books. You may be asked to cover the school office while the secretary takes her/his lunch. In some cases, the principal may request that you perform some other duties outside the library environment.

You will be trained in library check-ins, check-outs, and shelving procedures by one of the school district’s library media secretaries. The training is 1-1/2 to 2 hours and you are paid for the training time.  

Internal Secretary Substitute positions – These positions are varied and are, most often, at either the middle schools or Fond du Lac High School. 

Attendance is primarily responsible for answering phones and listening to messages for student-related absences, checking in students who arrive late, taking phone messages for students, writing up passes for students who are leaving, and assisting parents who come to pick up their child.

Reception is responsible for answering phones, transferring calls, and greeting the public. These positions would be at the Fond du Lac School District Administration Center or at Fond du Lac High School.

Student Services is responsible for answering phones, transferring calls, scheduling appointments for students, and assisting students with their inquiries.

Training is provided for the Attendance, Reception and Student Services positions. The training is 1 to 1-1/2 hours and you are paid for the training time. 

How are you assigned to these positions? Once you have completed training, you will be called by Maria Gehring, the District’s Substitute Coordinator, the morning of the assignment, most often between 7:00 – 7:45 a.m., and asked if you are available for subbing. If you are available, she will tell you what school you will report to and what time to be there. You should take your photo ID and a time sheet for recording your hours and to be signed/stamped by the principal. 

On some occasions, with pre-scheduled absences, you may be called several days or weeks ahead of time to arrange for coverage in these roles.

Please PRINT OUT the Paraprofessional/Secretary Substitute Application AND the Overview/Instructions and Forms to Complete as you will need to submit those to the Administration Center, 72 W. 9th Street, to the attention of Maria Gehring or scan and email to [email protected]  There are also other documents in this packet that are solely for your reference.

 – 2-page document 

OVERVIEW/INSTRUCTIONS AND OTHER FORMS TO COMPLETE – These documents MUST be printed out and accompany the application - I-9, W-4, WT-4, Payroll Direct Deposit Authorization, Criminal Background Check, and Staff Technology Acceptable Use and Safety (for review), and Staff Internet Acceptable Use Policy Agreement (for signing)

FORMS FOR REFERENCE –Substitute Teacher Bi-Weekly Payroll Schedule, Substitute Teacher and Instructional Assistant Compensation Schedule, School Locations and Pertinent Information for Substitutes, 403b Universal Availability Notice, New Health Insurance Marketplace Coverage

TIME SHEET – Use this to track where you have subbed and the time that you have subbed.